The table below lists the documents and letters associated with the Sale process.
Process/Document |
Description |
|---|---|
Confirm instructions |
|
Letter1 |
Letter to client(s) confirming instructions |
Doc1 |
Client reply slip |
Produce additional documents |
|
Doc2 |
Client information sheet |
Doc3 |
Disclosable overriding interests questionnaire |
Produce rule 3 letter |
|
Letter2 |
Letter to client confirming we are acting for buyer and seller (Sale) |
Send client information to the lender |
|
Letter3 |
Letter to deeds holder, requesting the deeds |
Letter18a |
Letter requesting current redemption figure - Pre exchange |
Correspond with the other side |
|
Letter4 |
Initial letter to other side solicitor - Sale |
Correspond with the estate agent |
|
Letter5 |
Letter to client(s) estate agents, confirming involvement in the sale |
Apply for office copies |
|
Doc4 |
Attendance note - Obtaining official copies |
Doc5 |
Pay slip to accounts (The Land registry) |
If land is unregistered |
|
Doc6 |
Epitome of title |
Obtain redemption figure |
|
Letter18a |
Letter requesting current redemption figure - Pre exchange |
Send draft contract to buyer |
|
Letter7 |
Letter to buyers solicitor attaching draft contract |
Has the contract been approved |
|
Letter8 |
Letter to client(s) enclosing contract (Sale) |
Amend the draft contract |
|
Letter9 |
Letter to buyer(s) solicitor, enclosing updated contract |
Doc7 |
Contract |
Send enquiries to the client |
|
Letter11 |
Letter to client(s) enclosing pre-contract enquiries |
Respond to pre-contract enquiries |
|
Letter10 |
Letter to buyer(s) solicitor, responding to the pre-contract enquiries |
Pre-exchange checks |
|
Doc8 |
Authority for Formula C exchange |
Doc9 |
Pre-exchange checklist |
Client funds transfer details |
|
Doc10 |
Transfer of funds |
Exchange contracts |
|
Doc11 |
Exchange memorandum |
To client |
|
Letter13 |
Letter to client(s) confirming contracts have been exchanged (Sale) |
To other side |
|
Letter12 |
Letter to buyers solicitors confirming contracts have been exchanged |
To estate agent |
|
Letter11a |
Letter to Estate Agent confirming contract has been exchanged |
Request redemption figure |
|
Letter18 |
Letter requesting current redemption figure - Post-exchange |
Estate agent account received |
|
Letter22 |
Letter to client(s) regarding estate agent fees |
Completion statement |
|
Doc12 |
Completion statement (Sale) |
Doc13 |
Apportionment schedule |
Doc14 |
Bill (Sale) |
Transfer received |
|
Letter32 |
Letter to the buyer(s) solicitor, returning the transfer with suggested amendments |
Reply to requisitions |
|
Letter33 |
Letter to buyer(s) solicitor, enclosing approved transfer and replies to requisitions |
Doc15 |
Completion statement - Buyer's copy |
Pre-completion checklist |
|
Doc16 |
Pre-completion checklist |
Monies in |
|
Doc17 |
Attendance note - money in |
Key release |
|
Doc18 |
Attendance note - key release |
Redeem charges |
|
Letter34 |
Letter to redemption company confirming payment of funds |
Schedule deeds |
|
Doc19 |
Deeds schedule |
Send documents to buyer |
|
Letter38 |
Letter to buyer(s) solicitor, confirming purchase funds received |
Doc20 |
Receipt for chattels |
Pay agent |
|
Letter39 |
Letter to estate agent, enclosing payment of fees |
Doc21 |
Request for accounts to pay the estate agent fee |
Letter40 |
Letter to estate agent, confirming the completion of the sale property |
Account to sellers |
|
Letter41 |
Letter to client(s) confirming that the sale has been completed |
File closure |
|
Doc22 |
File closure sheet |