3. Pre-exchange

Conditions
Override	Pre
-	Perform searches must be complete.

3.1. Draft contract received

When you have received the draft contract from the seller's solicitors, this process allows you to enter essential details from it into the system, and a letter of acknowledgement is sent to the seller’s solicitors.

3.2. Draft transfer

This process asks a number of questions before producing the transfer. It should be run either prior to exchange.

Conditions
Override	Pre
-	Draft contract received must be complete.

3.3. Raise enquiries

This is an optional step if you wish to make enquiries of the seller. It produces a letter which you can amend to suit the enquiries you wish to make.

Conditions
Override	Pre
There are no additional enquiries.	Draft transfer must be complete and there must be additional enquiries. Set in Confirm instructions or Initiate searches.

3.4. Report on title to client

When you have received the draft contract and mortgage offer, this process produces a detailed report on what the client is proposing to buy, with the option to send a covering letter, if you are not going to take your clients through this in your office.

Conditions
Override	Pre
-	Draft contract received must be complete.

3.5. Environmental results to client(s)

This process writes to the client with the results of the Environmental search, if it was required.

Conditions
Override	Pre
The search is not required.	Report on title to client must be complete and an environmental search must have been received.

3.6. Pre-exchange checks

You must carry out these checks before you can exchange. This process draws your attention to crucial matters which must be considered before committing the buyer to exchange of contracts. These include:

Checking the purchase details
Completing the pre-exchange checklist
Specifying whether joint or common tennants
Indicating whether the client requires life assurance
Selecting the Buildings Insurance provider
Saving the pre-exchange checklist
Selecting the exchange date

Conditions
Override	Pre
-	Environmental result to client(s) must be complete.

3.7. Produce preliminary completion statement

This process is run at any time before completion. It produces a completion statement and bill of costs, together with a letter to your client(s).

If there is a linked sale, then you should produce the sale completion statement first. By replying yes to the question "Is there a linked sale?" you will be asked to enter the balance from the sale completion statement. This will be used in the purchase completion statement, so that the two documents can be read together.

Conditions
Override	Pre
-	Pre-exchange checks must be complete.

Note

Your VAT number is not automatically inserted into the bill. To do this, you must manually add it to the bill template (DOC41).