Batch Journal replaced Nonimal Journals in version 2.0.
Batch Journals allow you to create batches of posting to ensure that the double entries are correct and that the overall balance is zero.
Note Users wishing to journal a single sum between two nominals should use the Nominal Transfer or the new Batch Journal. For more complex journals made up of multiple debits and/or credits, the new Batch Journal should be used.
Batch Journal Dialog Box |
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Heading Section |
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Posting Template |
For use with regular batch postings. You can save a set of postings, with or without the amount for easy replication of regular payments. Use the Save Template button to store a new set of postings once created and the dropdown arrow to retrieve a saved posting template |
Branch |
Type in or use the Lookup button to select the required branch. Note If setting to use as a Posting Template, the template will only be able to be used for the branch specified in the template and not for the branch to be selected at the point of use. |
Description |
Enter the require description for the posting. |
Date |
Enter or use the Calendar Lookup button to select the required date. |
Reference |
Enter the required reference. |
Detail Section |
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Norminal |
Enter or use the Lookup button to select the required nominal |
Description |
Enter a relevant description for the posting. |
Debit/Credit |
Enter the required amount for the posting. |
Propose Balance |
Balance of the Nominal. |
Add another row |
If you fill the existing rows, you can either click on this button or press tab on the bottom row to add a new road to the batch. |
Journal Balance |
Displays the balance of the journal entries. This will need to be zero before you click on Post. A warning exclamation mark will display whenever the balance is not zero. |
Post |
Posts the batch entries once the Journal Balance is zero. |
Once posted, the entry can be viewed via the Nominal Enquiry screen's Double Entry tab.
Batch Postings can also be reversed or contra'd via the right click shortcut menu, but note that the whole batch is reversed. For further details on these items click on Reverse Entry or Contra Entry.
Note The following control accounts cannot be accessed using Batch Journal: Purchase and Counsel Ledger controls, Unpaid Costs, Unpaid VAT, VAT Control, Transfer Control, Unpaid Billed Disbursements and Income From Costs nominals.