Recurring Transactions

Recurring transactions is a new tool to ALB and will provide a powerful tool for cashiers to set up and maintain regular postings with the system. This is its first outing and further enhancements will be made to it in coming versions.

Currently, it can be used with nominal postings only as a basic tool to allow cashiers to set up recurring postings and post them. Future enhancements will include extending it to journals, client and office postings, a printout of posted recurring transactions and a warning on log in or out of any such postings being due.

In order to use this facility, users will need to be given permission via two new user features:

Recurring Transactions
Maintain Recurring Transactions	Allows the user to create, edit, update and delete recurring transaction postings.
Post Recurring Transactions	Enables the user to post existing recurring transaction entries.

Recurring Transaction Screen

The Recurring Transaction screen enables you to view existing postings and create and maintain postings.

The screen has two sections, one to filter the list of existing transactions and create new ones, and the list which allows you to access the details of individual transactions, amend the next instance of a transaction and select the transactions for posting.

Recurring Transactions Screen
Filter Section (Top)
View Transactions by	Currently Recurring Transactions are only available for Nominal Cash Cheque postings, but further development will extend this capability and this drop down will enable you to select the posting type.
Show Pending Up To	Uncheck box to display all pending transactions or enter an date (or use the date lookup) to limit the list.
View Ledger	Use the drop down to select which ledger to view if appropriate.
Search	Use the drop down to search by Description or Reference.
for	Enter the text to search for, based on the selection made in the Search drop down.
Include Archived/Completed	Check the box if you wish to view archived or completed transactions.
New Recurring Transaction	Click on this button to set up a new recurring transaction and display the details dialog box.
List Section (Bottom)
Ledger	Displays the nominal ledger for the transaction.
Details	Displays the details of the transaction.
Reference	Displays the reference given to the transaction. Note: This is a hyperlink and clicking on the reference takes you to the details of the transaction where you can amend any field as required.
Branch	Displays the branch the transaction is allocated to.
Description	Displays the description given to the transaction. Note: This is a hyperlink and clicking on the reference takes you to the details of the transaction where you can amend any field as required.
Next Due	Displays the date the transaction is due. This can be amended by clicking on the date which will affect this instance of the transaction only. Note: if you make changes, the transaction will be selected for posting automatically.
Gross	Displays the amount of the transactions. This can be amended by clicking on the figure which will affect this instance of the transaction only. Note: if you make changes, the transaction will be selected for posting automatically.
VAT	Display the VAT figure for the transaction. This can be amended by clicking on the figure which will affect this instance of the transaction only. Note: if you make changes, the transaction will be selected for posting automatically.
Sequence	This displays which of the sequence of transactions the next one is. Note: If you set the Show Pending date far in the future, you will only see the next instance of a transaction, not all of them up to the cut of date. This is to ensure that a payment is not made out of sequence.
Select	Check the box against transactions that you wish to post.
Close	Clicking on this button will close the Recurring Transaction screen.
Post	Clicking on this button will post all transactions that have the selected box checked.

Once you click Post, you will see a message box advising that the postings have been successful.

If any of the postings are not successful, a message box displays advising the reference and description of the failed postings so that these can be reviewed and the setup corrected. Failures can occur because the posting is to a closed VAT period or a closed financial period/year.