For the most common posting types, the process of reversing a posting has been automated. This means that if you have made a mistake and need to reverse a posting, you can do the reversal in just a few clicks, from the Accounts Enquiry screen.
The following table sets out the posting types for which automated reversal has been implemented (at Version 1.14). Other posting types will have automated reversal available at future releases.
Posting type |
Description |
BBT |
Bank to Bank Transfer |
BCP |
Bill/Credit Note Posting |
CBP |
Client Bill Payment |
CCC |
Client Cash Cheque |
CCT |
Client to Client Transfer |
CDI |
Client to Disbursement Transfer |
DIB |
Disbursement to Bank |
NCC |
Nominal Cash/Cheque |
OBP |
Office Bill Payment |
BWO |
Bill Write Off |
CDT |
Client Deposit Transfer |
DDI |
Designated Deposit Interest |
DIN |
Disbursement to Nominal |
NPC |
Nominal Petty Cash |
PCD |
Petty Cash Disbursement |
INT |
Interest Posting |
LVA |
Legal Services VAT Adjustment |
NJL |
Nominal Journal |
NTF |
Nominal Transfer |
FCU |
Foreign Currency |
ABP |
Anticipated Bill Posting |
ADP |
Anticipated Disbursement |
BBA |
Bank Balance Adjustment |
Transactions that can not be reversed
You can’t use posting reversal for:
Transactions that have subsequently been ‘operated on’.
Reconciled transactions (these would need to be de-reconciled, reversed, re-posted, then re-reconciled).
Billed disbursements (these would need to be unbilled (credited) before they could be reversed).
Transactions posted in a closed period.
Procedure for reversing a posting
To reverse a posting, using automated reversal:
On the Accounts Enquiry screen, with the relevant matter displayed, right-click the posting you need to reverse and select Reverse Posting.
On the Reason for Posting Type Transfer Reversal dialog, enter your Reason for reversing the posting. Click OK.
The original posting and the reversal posting are listed on Accounts Enquiry (see Hiding and showing reversed postings, below). The reversal posting has the Description text of the original posting, prefixed by ‘Reversal’.
Notes
If you reverse a nominal posting, you cannot, currently, view the reversal reason.
You cannot reverse a reversal posting. If you attempt this you will see an error message.
Hiding and showing reversed postings
Reversed postings and reversal postings are normally hidden on the Accounts Enquiry screen. To show reversed and reversal postings:
Click Show Reversed Postings near the top left of Accounts Enquiry.
To hide them again:
Click Hide Reversed Postings near the top left of Accounts Enquiry.
For users that are cashiers, the system administrator can select the Show Reversed Postings setting in Utilities; this enables a cashier to view reversed and reversal postings by default. To avoid confusion, we recommend that non-cashier users do not have this setting selected.