Purchase process

Use this section as a reference guide whenever you need to find out what each process entails and the conditions that must be met in order for them to run and/or complete successfully. To see how the processes fit into the overall Conveyancing model, take a look at the process map below.

Process map

1.      Take instructions:

1.1.      Set up system:

1.1.1.      Initiate purchase process

1.1.2.      Enter estate agents

1.1.3.      Create clients/purchasers

1.2.      Confirm instructions and produce forms:

1.2.1.      Confirm instructions

1.2.2.      Produce rule 3 letter

1.3.      Correspond with other parties:

1.3.1.      Correspond with the other side

1.3.2.      Correspond with the estate agent

1.4.      Forms returned from clients

2.      Perform searches:

2.1.      Initiate searches

2.2.      Perform online searches

2.3.      Local authority search

2.4.      Personal search

2.5.      Drainage search

2.6.      Coal mining search

2.7.      Commons registration search

2.8.      Land Registry search

2.9.      Land charges search

2.10.  Bankruptcy search

2.11.  Company search

2.12.  Environmental search

2.13.  Chancel result to the client(s)

2.14.  Search(es) received

2.15.  Environmental results to client(s)

3.      Pre-exchange:

3.1.      Draft contract received

3.2.      Raise enquiries

3.3.      Check mortgage offer

3.4.      Report on title to client

3.5.      Pre-exchange checks

3.6.      Completion statement and bill

4.      Exchange:

4.1.      Exchange contracts

4.2.      Insurance on risk

4.3.      Certificate of title

4.4.      Post-exchange letters

5.      Pre-completion:

5.1.      Draft transfer

5.2.      Generate TA13

5.3.      Send transfer to seller(s)

5.4.      Purchaser to sign transfer

5.5.      Perform searches

5.6.      Perform online searches

5.7.      Land Registry search

5.8.      Land charges search

5.9.      Bankruptcy search

5.10.  Company search

5.11.  Search(es) received

5.12.  Check replies to requisitions

5.13.  Completion statement and bill

6.      Completion:

6.1.      Send monies out

6.2.      To client on completion

6.3.      Deeds received

7.      Post-completion:

7.1.      Submit SDLT ES form

7.2.      Register title

7.3.      Send deeds to lender/client

7.4.      File closure