Use this section as a reference guide whenever you need to find out what each process entails and the conditions that must be met in order for them to run and/or complete successfully. To see how the processes fit into the overall Conveyancing model, take a look at the process map below.
Process map
1.1. Set up system:
1.1.1. Initiate sale process
1.1.2. Enter estate agents
1.1.3. Create clients/sellers
1.2. Confirm instructions and produce forms:
1.2.1. Confirm instructions
1.2.2. Produce additional documents
1.2.3. Produce conflict letter
1.2.4. Forms returned from client
1.3. Correspond with other parties:
1.3.1. Send client information to the lender
1.3.2. Correspond with the other side
1.3.3. Correspond with the estate agent
2. Information relating to the title:
2.1. Official copies
2.1.1. Apply for office copies
2.1.2. Office copies received?
2.2. If land is unregistered
2.3. Obtain redemption figure
2.4. Redemption figure to client(s)
3. Prepare contract:
3.1. Draft contract
3.2. Send draft contract to buyer
3.3. Has the contract been approved
3.4. Send enquiries to the client
3.5. Respond to the pre-contract enquiries
3.6. Amend the draft contract
3.7. Has the contract been approved
4. Pre-exchange:
4.1. Transfer received
4.2. Seller signed transfer
4.3. Redemption figures in
4.4. Produce preliminary completion statement
4.5. Pre-exchange checks
4.6. Client funds transfer details
5. Exchange:
5.1. Exchange contracts
5.2. To other side
5.3. To client
5.4. To estate agent
5.5. Request redemption figure
6. Pre-completion:
6.1. Estate agent account received
6.2. Completion statement
6.3. Transfer received
6.4. Seller signed transfer
6.5. Reply to requisitions
6.6. Pre-completion checklist
7. Completion:
7.1. Monies in
7.2. Key release
7.3. Redeem charges
7.4. Schedule deeds
7.5. Send documents to buyer
7.6. Pay agent
7.7. Client moving address
7.8. Account to sellers
8. Post-completion:
8.1. Undertaking(s) released?
8.2. File closure