Disbursement Transfer

Client to Disbursment Transfer is an accounts posting screen. The posting code shown for this type of posting is CDI.

It is used to transfer client funds to office, for the payment of disbursements only. Also use it when you need to create a disbursement to client transfer, from office to client.

Disbursements paid with this posting will not be available to be billed to the client at a later date.

This type of posting affects Client and office ledgers, Disbursement ledger and Client and office banks.

Examples

Funds need to be transferred to office to pay counsel fees — this would be a debit posting
A refund needs to be made relating to an earlier transfer to office — this would be a credit posting

Creating the posting:

Open Accounts.
Select a batch, if required.
On the Postings menu, click Client/Deposit and then Client to Disbursement Transfer.

Tip: This is also accessible though the and Transfer groups.

Enter the details as required.
Click Save & Exit to save the posting and close the screen, or Save to save the posting but leave the screen open for another posting.
If there are insufficient funds in the client account to cover the posting you have defined, you will be warned of this when you click to save the posting. Whether you can continue with the save depends on the value of the Allow Overdrawn Client Account system parameter - maintained by your system administrator in Utilities.

Field	Description
Ref	Client and matter reference. If screen is opened from Accounts Enquiry with a matter displayed, Ref: is pre-populated. Alternatively, click to use client or matter searches, to view the client's other matters, if any, or for recent and favourite matters.
Desc	Description of the matter, hyperlinked to the matter record. If screen is opened via Accounts Enquiry with a matter displayed, Desc: is pre-populated.
Client	Client associated with the matter, hyperlinked to the client record. If screen is opened via Accounts Enquiry with a matter displayed, Client: is pre-populated.
Posting template	Use the drop-down list to select the Posting template you want to use. You can also click to create a blank template.
Date	The date for the posting.
Posting Period	The period for the posting.
Disb Type	Select the type of disbursement to be paid with the funds you are transferring to office bank.
Description	Automatically populated with a description of the disbursement type you selected at Disb Type. You can edit this. The description will appear on ledger and bank transaction screens.
Reference	Type a reference for the transfer. This will be displayed on ledger and bank transaction screens.
Client Bank	The client bank to which the transfer applies. If you need to change this from the default client bank for the matter, click to select.
Office Bank	The office bank to which the transfer applies. If you need to change this from the default office bank for the matter, click to select.
Debit/Credit	Defaults to a Debit posting, for debiting the client bank and crediting the office bank. If you are defining a Disbursement to Client Transfer, type C to change it to Credit, to credit the client bank and debit the office bank.
Amount	Type the gross amount to be transferred.
VAT Y/N	Defaults to No. You can only post a client to disbursement transfer for non-VAT disbursements. If the disbursement is VATable, you need to bill it.
Matter Client Balance	Displays the current client balance for the matter, taking into account the transfer you have defined. This will update when you type the Amount and press the tab button.
Cleared Matter Balance	Displays the cleared balance of the matter, taking into account the transfer you have defined. This will update when you type the Amount and press the tab button.
Matter Office Balance	Displays the current office balance for the matter, taking into account the transfer you have defined. This will update when you type the Amount and press the tab button.
Narrative tab	If you want to record notes about the transaction, use the Narrative tab. You will be able to read the notes by double-clicking the transaction on Accounts Enquiry and, on the resulting screen, viewing the Narrative tab.