Petty Cash Disbursement is an accounts posting screen.
The posting code shown for this type of posting is PCD.
It is used for posting cash debits and credits incurred on behalf of the client. It affects the Office ledger, Disbursement ledger, Nominal ledger — petty cash control nominal, and VAT control nominal if applicable.
For other disbursements payments use Disbursement posting.
Examples
Payment of an oath fee out of petty cash — this would be a debit posting
Reimbursement of a cash payment no longer required — this would be a credit posting
Creating the posting:
Open ALB.
Select a batch, if required.
On the Postings
menu, click
ad then Petty
Cash Disbursement.
Enter the details as required.
Click Save & Exit to save the posting and close the screen, or Save to save the posting but leave the screen open for another posting.
When you save the posting, if the matter
has any unpaid, billed
disbursements
that have the same VAT status as the disbursement
you have defined, those unpaid disbursements
are displayed on Unpaid Billed
Disbursements.
If the disbursements
you have defined does not relate to unpaid disbursements,
it is a reminder that unpaid disbursements
exist.
For details of how to use the feature to pay unpaid disbursements, see Paying unpaid, billed disbursements.
Description |
|
---|---|
Petty Case Disbursement |
|
Ref |
Client and matter reference. If screen is opened from Accounts Enquiry with a matter displayed, Ref: is pre-populated. Alternatively, click |
Desc |
Description of the matter, hyperlinked to the matter record. If screen is opened via Accounts Enquiry with a matter displayed, Desc: is pre-populated. |
Client |
Client associated with the matter, hyperlinked to the client record. If screen is opened via Accounts Enquiry with a matter displayed, Client: is pre-populated. |
Date |
The date for the posting. |
Disb Type |
Select the type of disbursement to be paid using petty cash. |
Description |
Automatically populated with a description of the disbursement type you selected at Disb Type. The description will show on ledger screens. |
Reference |
Type a reference for the payment, for example, Cash. This will be displayed on ledger screens. |
Debit/Credit |
Defaults to Debit. For a credit related to a petty cash disbursement, type C to change to Credit. |
Amount |
Type the gross amount to be paid. |
VAT Y/N |
Defaults to No. If the disbursement is VATable, type Y to change it to Yes. |
Rate |
VAT rate that applies to the disbursement. Select the rate as necessary. Rate field only appears when you select Yes for VAT Y/N and press Tab. |
VAT Amount |
Amount of VAT that applies to the disbursement and is included in the gross figure in Amount. VAT Amount field only appears when you select Yes for VAT Y/N and press Tab. |
Matter Balance |
Displays the current office balance for the matter, taking into account the transaction you have defined. This will update when you type the Amount and press the tab button. |
Narrative tab |
|
Narrative |
If you want to record notes about the transaction, use the Narrative tab. You can read the notes by double-clicking the transaction on Accounts Enquiry and, on the resulting screen, viewing the Narrative tab. |