Disbursements

A disbursement is a sum spent, or to be spent, by a solicitor on behalf of a client in relation to a matter, including any VAT that applies.

In Accounts:

Actual disbursement is a disbursement that has been paid.
Anticipated disbursement is an impending disbursement that hasn't yet been paid.
Paid disbursement is one that has been paid:

Billed disbursement is a disbursement that has been included on a bill to the client.
Pending disbursement is a disbursement that has been created from data imported from a cost tracking device.

Posting Disbursements

The following posting screens enable you to post disbursement-related transactions to the accounts:

Disbursement — for posting an internal or external, VATable or non-VATable disbursement transaction paid via office bank
Petty Cash Disbursement — for posting a disbursement transaction paid via petty cash
Client to Disbursement Transfer — for posting a disbursement transaction paid via the transfer of funds from client bank to office bank
Anticipated Disbursement — for posting a memo for an impending disbursement that hasn't yet been paid
Bill Posting — for posting a bill, but you can create an unpaid, billed disbursement as part of the process

Viewing Actual Disbursements

An actual disbursement and its current status is listed on Accounts Enquiry - Disbursements tab:

A disbursement posted using Disbursement, Petty Cash Disbursement or Client to Disbursement Transfer is shown as paid and unbilled.
A disbursement posted using Bill Posting, at the time you create a bill, has status unpaid and billed.

Viewing Anticipated Disbursements

An anticipated disbursement is listed on Accounts Enquiry - Anticipated tab as a memo posting only. It has no double entry in the accounts.