Producing your CDS6 and File Reviews Report

Your CDS6 has to be submitted monthly to the Legal Aid Agency. If you have nothing to claim in a particular month, you must submit a blank Nil Return CDS6 to trigger the next month’s payment.

Caution Their rules are simple: no CDS6, no Contract payment next month.

Court Duty Session Work and CDS6

You now need to produce your CDS6 for each of your branches. At the same time as you ask the system to produce your CDS6, it will also bill all of your Court Duty Session time and put a line per Fee Earner on your CDS6, on a separate page to the rest of your entries.

To produce the CDS6:

1. Open the Court Duty Session Special Matter in the Criminal Public Funding module.
2. On the Claim tab, General Details use The next CDS6 produced will be for drop down to select the correct month and year if the date is not correct.
3. Click on Apply to save the changes.
4. Click Claim Forms and then Submit Claim Form. The CDS6 report displays in preview.
5. Print or Export the form as required.
6. Close the preview window and click Yes to save the report to History.
7. Complete the Report Details and click OK.

Reports

The Reports menu allows you to produce interim reports throughout the month

1. The system will produce an Internal Summary Report. This report is for your use only and gives full details of each Claim included in your CDS6. You can save it to History.
• There is now a VAT on profit costs yes/ no box and a VAT on disbursement amount box that will display the relevant VAT amount.
• If any Police Station claims have been exceptional, when you save the Internal Summary report to History the system will produce an Exceptional Claims Report (you can also produce this manually).
• This report is for your use only and gives full details of each exceptional claim included in your CDS6. You can save it to History.
2. The system will produce a Credit Note Report if applicable. This report is for your use only and gives details of each credit note. You can also save it to History.
3. By saving the reports to history the XML file is automatically generated and saved centrally on your server. Your IT administrator should be able to locate the LCS folder in the central documents folder and create a shortcut on your desktop to enable you to easily browse to the location when you upload the XML to the Legal Aid Agency.

Viewing reports in the History

Each of the above reports will be stored on the Claim History tab under the Document History tab and can be opened at any time by double clicking on them.

The Previous claims tab shows a record of when a CDS6 and associated reports were produced and saved on the system, and the status of the claim.

• The Ref column shows the month / year that a CDS6 has been produced for.
• The monetary columns only reflect the value of any court duty work included in the claim.
• The Status column shows whether the claim is Paid or Unpaid.

If you have more than one branch,you will need to go to your Court Duty Session matter for each branch and produce the CDS6, Internal Summary, Exceptional Claims and Credit Note Report for each one.

Note For the CDS6 to recognise a court duty disbursement, and include it in the CDS6 claim there has to be a corresponding time entry with the same date.