Nominals

Nominal Enquiry shows details of a selected nominal account.

ALB has a number of pre-set system nominals. In addition, there are non-system nominals that are defined and maintained by your system administrator in Utilities - Accounts.

Each nominal has a type, and its type determines whether it is a Profit and Loss nominal or a Balance Sheet nominal.

In this section:

• Search for a nominal you want to view.
• View details of transactions.
• Open a printable report of the nominal.
• Export the nominal account report to Excel.

Viewing details of transactions:

On Nominal Enquiry, with the nominal account displayed, double-click the period or year you are interested in. Nominal Transactions opens listing the transactions for this period.

The bottom right pane of Nominal Transactions, Nominal Details, shows details of the nominal that the currently displayed transactions relate to. This pane is not editable as nominals are maintained by the system administrator, in Utilities - Accounts.

Fields to note:

• Reset refers to whether the nominal resets to zero at the beginning of each financial year. Reset is therefore selected only for Profit and Loss nominals.
• Security refers to whether this nominal has been set up to only be visible to users that have been given permission to access secure nominals. Permissions are set up by the system administrator in Utilities - Licensing and Users.

You can:

• Narrow down the list of transactions displayed, or search for a particular transaction, by using any of the search criteria fields on the left, and then clicking Refresh. (The Transfer field relates to the Transfer To column).
• Click a column header to sort the transactions by that column.
• Choose whether to Show Reversed Postings or Hide Reversed Postings.

Opening a printable report of the nominal:

1. On Nominal Enquiry, click the Reports menu and select Nominal Enquiry.
2. The Nominal Details report opens. If you want to print it, click .

Exporting the nominal account report to Excel:

1. On Nominal Enquiry, click the Reports menu and select Export to Excel.
2. On Save As, browse to the location where you want to save the exported file, enter a file name and click Save. The nominal account opens in Excel.