Reversing postings

For the most common posting types, the process of reversing a posting is automated.

This means that if you have made a mistake and need to reverse a posting, you can do the reversal in just a few clicks from the Accounts Enquiry screen.

• Transactions that can not be reversed.
• Procedure for reversing a posting.
• Hiding and showing reversed postings.

You can view the posting types for which automated reversal has been implemented at Posting type codes.

Transactions that can not be reversed

You can’t use posting reversal for:

• Transactions that have subsequently been ‘operated on’.
• Reconciled transactions. Once a transaction has been cleared from cleared items it is not possible to reverse the entry. If a transaction has been marked as cleared, but not been cleared down, you can still move the item to uncleared so it can then be reversed.
• Billed disbursements. These would need to be unbilled (credited) before they could be reversed.
• Transactions posted in a closed period unless Open Period is turned on.

Procedure for reversing a posting

Caution You cannot reverse a reversal posting. If you attempt this you will see an error message.

To reverse a posting, using automated reversal:

1. On the Accounts Enquiry screen, with the relevant matter displayed, right-click the posting you need to reverse and select Reverse Posting.
2. Enter your Reason for reversing the posting.

Note If the Warn On Reversals Re-opening Closed Periods system parameter is set to Yes and the posting is in a closed period, an additional warning displays, advising that the closed period will be re-opened if you proceed. You can cancel the reversal so the period remains closed.

3. Click OK. The original posting and the reversal posting are listed on Accounts Enquiry. See Hiding and showing reversed postings. The reversal posting has the Description text of the original posting prefixed by Reversal.

Note If you reverse a nominal posting, you cannot view the reversal reason.

Hiding and showing reversed postings

Reversed postings and reversal postings are normally hidden on the Accounts Enquiry screen, but you can show them if needed.

Click Show Reversed Postings on the toolbar.

Click Hide Reversed Postings to hide them again.

Tip For users that are cashiers, the system administrator can select the Show Reversed Postings setting in Utilities. This enables a cashier to view reversed and reversal postings by default. To avoid confusion, we recommend that non-cashier users do not have this setting selected.