Office Bill Payment (Tsf From/To Client) Posting

Office Payment (Tsf From/To Client) is an accounts posting screen. The posting code shown for this type of posting is CBP.

This is used to transfer client funds to office, with the client's authorisation, to pay office bills. You can also use this posting to transfer funds from office to client account.

You can allocate the transaction to bills and payments as part of the posting, or you can choose to allocate separately later using Allocations.

It affects the Client and office ledgers, Bills ledger, Payments ledger and Client and office banks.

Examples

Client funds are to be transferred to office to pay a bill — this would be a credit posting
Office funds are to be transferred to client as an advance for a shortfall — this would be a debit posting

Creating the posting:

Open Accounts and Billing.
Select a batch, if required.
On the Postings menu, click Client/Deposit then Office Bill Payment (Tsf From/To Client).

Tip This is also accessible through the Transfer group.

Enter the details as required.
Click Save & Exit to save the posting and close the screen, or Save to save the posting but leave the screen open for another posting.

Field	Description
Ref	Client and matter reference. If screen is opened from Accounts Enquiry with a matter displayed, Ref: is pre-populated. Alternatively, click to use client or matter searches, to view the client's other matters, if any, or for recent and favourite matters. Note The icons enable you to access Accounts Enquiry and record time.
Desc	Description of the matter, hyperlinked to the matter record. If screen is opened via Accounts Enquiry with a matter displayed, Desc: is pre-populated.
Client	Client associated with the matter, hyperlinked to the client record. If screen is opened via Accounts Enquiry with a matter displayed, Client: is pre-populated.
Office Bill Payment (Tsf From/To Client) tab
Posting template	Use the drop-down list to select the Posting template you want to use. You can also click to create a blank template.
Date	The date for the transfer.
Posting Period	The period for the posting.
Description	Type a description for the transfer. The description will appear on ledger and bank transaction screens.
Reference	Type a reference for the transfer. This will be displayed on ledger and bank transaction screens. Tip Tick the check box to retain the reference for subsequent postings. This will only remain if you press Save, pressing Save & Exit will clear the reference box.
Office Bank	The office bank to which the transfer applies. If you need to change this from the default office bank for the matter, click to select.
Client Bank	The client bank to which the transfer applies. If you need to change this from the default client bank for the matter, click to select.
Debit/Credit	Defaults to a Credit posting, for crediting the office bank and debiting the client bank. If you are defining an office to client transfer, type D to change it to Debit, to debit the office bank and credit the client bank.
Amount	Type the amount to be transferred.
Matter Office Balance	Displays the current office balance for the matter, taking into account the transfer you have defined. Updates when you type the Amount and press Tab.
Matter Client Balance	Displays the current client balance for the matter, taking into account the transfer you have defined. This will update when you type the Amount and press the tab button.
Cleared Client Balance	Displays the cleared client balance of the matter, taking into account the transfer you have defined. This will update when you type the Amount and press the tab button.
Bill Allocation tab
If you want to allocate the transfer to a bill now, available bills are listed on the Bill Allocation tab. Double-click the bill to which you want to allocate the transfer. On Bill Allocations, check the details and if necessary edit This Credit. Click OK to return to the Bill Allocation tab.
Payment Allocation tab
If you want to allocate the transfer to a payment now, available payments are listed on the Payment Allocation tab. Double-click the payment to which you want to allocate the transfer. On Payment Allocations, check the details and if necessary edit This Allocation. Click OK to return to the Payment Allocation tab.
Narrative tab
If you want to record notes about the transaction, use the Narrative tab. You will be able to read the notes by double-clicking the transaction on Accounts Enquiry and, on the resulting screen, viewing the Narrative tab.