Producing a CRM11 or CRM7

At the Proceedings Stage, you will need to complete all the relevant fields.

Once all the details have been completed, select Apply to save, and then you can print off a Claim Details report from the Report menu.

Field Description
Date Class of Work Completed This field should contain the date that the Proceedings work was finished. If you do not enter a date, the system will default to using today’s date. It is important that the date you enter in this field is accurate as any Time dated after this date will not be included in the claim. If there is any time that falls after this date, you will see a Message alerting you to this fact.
Outcome Code You should enter the relevant Outcome Code starting CN for this case (an investigation matter). Use the magnifying glass to pick your Outcome Code from the list. See Outcome Codes.
VAT Rate This will default to standard VAT rate, if your claim is non vatable you will need to amend the VAT rate to the appropriate rate
Dealt with in a Youth Court Place a tick here if applicable.
Carter Review Place a tick in this box if you are claiming the Revised Standard fee.
Is Case Indictable Only Place a tick in here if applicable.
Any Indictable Only Offences Place a tick in here if applicable – this will open a new box to enter the “Date Charge Laid”
Case Disposal Use the magnifying glass to search for the correct Case Disposal. This field contains details of your Clients plea. A full list of Pleas and Categories is available in the Appendix at the end of this manual.
Advocacy Assistance Extension Enter the applicable extension amount in excess of the standard £1500 limit for any matter on an Advocacy Assistance / Proceedings / Magistrates Court combination. The extension amount is always net of VAT.
DSCC Number The DSCC Numbers will be mandatory for Police Station cases with a UFN date on or after14/01/2008 and will be non-mandatory for Magistrates Court matters.
 
The DSSC Number must be recorded for matters with outcome codes:
  • INVB
  • INVC
  • INVD
  • INVH
  • INVI
  • INVJ
The DSSC Number is a discretionary field for matters with outcome codes:
  • PROE
  • PROF
  • PROJ
  • PROK
  • PROL
  • PROP
  • PROT
MAATID The MAAT ID (Means Assessment & Administration Tool number)will be mandatory for Magistrates Court matters with a UFN date on or after 11/01/2010.
 
The MAAT ID must be recorded for matters with outcome code:
  • PROE
  • PROF
  • PROJ
  • PROK
  • PROL
Representation Order Status This defaults to Not Applicable, .ie. the client has been granted a Representation Order. If no order has been granted,use the drop-down to select the appropriate reason

  • Refused on Merit – This will give a PROP claim which is capped at £49.70 / £52.55 + VAT
  • Refused on Means – This will give a PROT claim, this Early Cover Claim is capped at £75.00 + VAT. The claim cannot include travel, waiting or disbursements
  • Forms Completion – This will give you a PROU claim, and the advice given is capped at £25.00 + VAT

Offence Details Tab

The Offence details should have been entered when the matter was added into PF Billing.

Financial/ Co-defendant Information Tab

(Applicable only to submission of Non Standard Fees- CRM7s)

Enhanced Rates: If you are claiming enhanced rates for one or more categories of work click in the relevant categories and enter the percentage amount of the enhancement

Co-Defendants: Any Co-defendants attached to the matter under Contacts in the matter database will be displayed here. Co-defendants can only be added via the Matter Screen

Reason for Non Standard Fee: Place a tick in the box ‘Counsel Assigned’ if applicable. If there is another reason why you are claiming a Non Standard fee place a tick in the box. This will open up another box for you to type in why you wish to submit a Non-Standard Fee. This text will then appear on your CRM7

Misc: If you are Appealing Provisional Assessment or a Wasted Costs Order was made against the firm or counsel, you should place a tick in the relevant box here.

Additional Information Tab

(Only applicable to the submission of CRM7s)

Field Description
Relevant Case Information Enter any relevant case information in this field. To do this simply click in the box and type in the relevant case information and then select Apply to save the information.
Claimed after 3 months For claims submitted more than 3 months after the case finish date, click in this box to enter your explanation for the late submission of your claim. Click Apply to save the information.
Prosecution Evidence Enter the number of pages of Prosecution Evidence to be included in the claim if applicable.
Defence Statements Enter the number of Defence Statements to be included in the claim if applicable.
Defence Witnesses Enter the number of Defence Witnesses to be included in the claim if applicable.
Remitted Back by Court Place a tick here if the case has been remitted back by the court.
Work Preceding Order If you are claiming for work which precedes the date of the grant shown on the order, place a tick in this field. You will now see another screen allowing you to enter the date the application was received by the court.
Want a Costs Review If you wish to apply for a review against the assessment of your costs tick the relevant box and you will then have further fields to complete.
Attend Costs Review Tick here if you wish to attend costs review.
Venue Enter your choice of venue.
Review Reasons Enter the reason(s)you are appealing for a Costs Review.