UFNs

Each matter that is created and added to your Criminal Public Funding Billing Module will need to have a UFN allocated to it.

The UFN format is as follows: AABBCC/ZZZ

• AA = The Day of the Month
• BB = The Month of the Year
• CC = The last 2 digits of the Year
• ZZZ = A Unique number

When adding a new Public Funded matter you will need to enter the UFN date, and this will then become the matter open date on the matter screen.

• Matter Description. Enter as appropriate.
• Branch. Select using the magnifying as applicable.
• Department. Select using the magnifying glass.
• Work Type. Select using the magnifying glass. As soon as a Public Funded work type is selected the UFN box will be able to be seen. Each work type will have a Public Funding combination assigned to it.
• Fee Earner. Select using the magnifying glass. The bill earner will need to be a designated Public Funding bill earner, see Bill Earners.
• UFN. Enter the UFN date, this will then default to the matter open date on the matter screen. If you have set up a block of unique numbers for this particular bill earner, as soon as you tab off the date field then the system will generate the next sequential number for that bill earner. If you have not set up a series of UFN numbers for the bill earner you will need to type in the appropriate number.

If you try to enter a number already in use you will not be able to continue until you have entered a unique 3 digit number for that particular UFN date.