Matching unmatched statement entries

Some statement entries may not be automatically matched after running the auto-match. This may be due to small differences in descriptions or the fact that a single bank statement entry is a combination of more than one system entry. However, when entries are unmatched it is possible to match them manually. It is also possible to select more than one entry to make up the total value of a bank statement entry.

To match statement entries manually:

1. On the Statement lines tab of the Statement window, select the entry you want to match.

2. Click Match. A new window opens, prompting you to choose the system transaction(s) that match(es).

• If the selected entry is a credit, a list of all unpresented receipts up to the statement line date and with an amount not exceeding the statement line amount is displayed.

• If the selected entry is a debit, a list of all unpresented payments up to the statement line date and with an amount not exceeding the statement line amount is displayed.

3. Select the Payments/Receipts from the list, until the total is equal to the statement line amount. The Match button is then enabled.

• To select more than one entry, hold the CTRL key down and click the desired lines.

• To enter any supporting comments, type them into the Notes field.

4. Click Match to save your changes. The appropriate statement line(s) is/are marked with a status of matched and the transaction(s) is/are presented.

Notes

• If a single system entry has an amount matching the statement line, this transaction is selected by default when the window opens.

• When a statement line is matched, if subsequent statement lines are still unmatched, the next unmatched line is automatically selected for matching. Otherwise, the window closes.

• The following keyboard shortcuts work with the Match Statement Line window:

• ALT + Left arrow displays the previous statement line.

• ALT + Right arrow displays the next statement line.

• Up and Down arrows and Space bar can be used to select multiple transactions in the browse window.

• RETURN matches statement lines (if focus is on the browse window).