Viewing the ledger while posting

When completing an accounts posting cashiers can view the ledger associated with the selected matter, nominal account, or supplier, directly from the posting slip itself. This allows the transactions and balances on the ledger to be checked before continuing, which helps to prevent, for example, duplicate transactions being posted. To enable this, a Ledger button is available across all instant, batch, and workflow initiated posting slips (with the exception of the Draft Bill step and the Billing Wizard).

To view a ledger while posting:

1. Open the desired posting slip.

2. When the posting slip opens, type or select:

• a matter code (bill, disbursement, expense, unallocated credit, write-off, and client postings);

• a header and account (nominal postings); or

• a supplier code (purchase postings).

3. Complete the posting slip with the appropriate details and then click Ledger. A window opens showing:

• the Accounts Ledger for matters;

• the Ledger Enquiry for nominal accounts; and

• the Purchase Ledger for suppliers.

• You can perform all the usual functions in these windows that are associated with each ledger.

4. Click the Close button (top right) to close the ledger window and return to the posting slip.

• You can switch between the posting slip and ledger window by pressing ALT+Tab.

Notes

• The Ledger button is unavailable until a valid matter code, nominal header and account or supplier code is specified.

• The ledger windows close automatically when a posting is confirmed or cancelled.