Paying out accruals

When an invoice is received, you can use a Nominal Bank Payment (NBP) or a Purchase Receive Invoice (PRI) to pay/clear accruals. However, accruals must be posted first in order that they can be picked up by NBP or PRI transactions.

To pay an accrual using a NBP:

1. From the Accounts button drop-down, select Nominal Bank Payment (NBP).

2. In Header/Account, type or lookup the appropriate nominal account. The Accrual option becomes available.

3. Select Accrual and in Accrual reference, type or lookup the accrual you want to pay/clear.

• When an accrual is selected a Journals tab appears showing the accrual journal entries.

4. If an accrual has been set up as a single payment, the Clear accrual option is automatically ticked. However, if set up as a multiple payment, this option is not ticked. You can of course override this setting.

5. In Amount, type a payment amount and complete the remaining posting details.

6. Click OK. If the transaction is posted straight away its status in the Nominal Ledger changes to Cleared. If it is added to a batch its status remains Posted.

To pay an accrual using a PRI:

1. From the Accounts button drop-down, select Purchase Receive Invoice (PRI).

2. Complete the main invoice details on the Summary tab and click Next.

3. On the Analysis tab, click Add and select Nominal.

4. In Header/Account, type or lookup the appropriate nominal account. The Accrual option becomes available.

5. Select Accrual and in Accrual reference, type or lookup the accrual you want to pay/clear.

• When an accrual is selected a Journals tab appears showing the accrual journal entries.

6. If an accrual has been set up as a single payment, the Clear accrual option is automatically ticked. However, if set up as a multiple payment, this option is not ticked. You can of course override this setting.

7. In Amount, type a payment amount and complete the remaining posting details.

8. Click Save. The nominal invoice line is created. Repeat as required.

9. Click OK. If the transaction is posted straight away its status in the Nominal Ledger changes to Cleared. If it is added to a batch its status remains Posted.