Posting Slip dialog box

Preset

Specifies a pre-defined posting to save repetitive typing of the same information.

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Add to batch

Specifies that you want to add the posting to a batch, for checking/editing, and not to update the Accounts Ledger now, i.e. a "Batch" posting.

Radio-set

Account

Specifies the nominal account that the posting will affect, e.g. 001 Staff Salaries.

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Account from

Specifies the bank or cash control from which monies are to be transferred.

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Account to

Specifies the bank or cash control to which monies are to be transferred.

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Affect taxable value

Shows the taxable value automatically using the selected VAT control and the amount, and displays it in the Taxable value field.

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Allocated amount

Specifies the amount of posting allocated to the selected disbursement.

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Allocated VAT

Specifies the amount of VAT allocated to the selected disbursement.

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Amount

Specifies the amount of the posting.

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Anticipated time

Specifies an amount of anticipated time to include on a bill.

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Apportionment

Specifies the amounts allocated to disbursements, NYPs, costs and VAT.

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Bill

Specifies that a real bill is to be created.

Radio-set

Bill number

Specifies the bill number. Automatically defaults to the outstanding bill if there is only one bill outstanding on a matter.

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Bill total

(Read-only) Shows the total amount of a bill automatically as the bill values are entered.

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Cash control

Specifies the cash control that the posting will affect, e.g. 001.

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CC/Branch

Specifies a cost centre/branch to which the posting will be associated, e.g. FAM-LDS.

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CC/Branch from

Specifies a cost centre/branch from which the posting will be associated, e.g. FAM-LDS.

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CC/Branch to

Specifies a cost centre/branch to which the posting will be associated, e.g. FAM-LDS.

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Charge amount

Specifies the expense amount which is likely to be charged to the client when billed.

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Client

Specifies the code of the associated client.

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Client bank

Specifies the client bank from which monies are to be transferred.

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Client bank from

Specifies the client bank from which monies are to be transferred.

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Client bank to

Specifies the client bank to which monies are to be transferred.

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Costs

Specifies the amount of time costs to be included on a bill/credit note.

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Disbursement class

Specifies the type of disbursement, e.g. T170 - Search Fees.

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Draft bill

Specifies that a cashier draft bill is to be created.

Radio-set

Expense class

Specifies the type of expense, e.g. T241 - Photocopying.

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Gross amount

Shows the amount including VAT.

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Header

Specifies the header account that the posting will affect, e.g. 201 - Wages &

Salaries.

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Header from

Specifies the header account from which monies are to be transferred.

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Header to

Specifies the header account to which monies are to be transferred.

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Invoice/Credit Note/Pro-forma

Specifies the type of linked item when paying an invoice.

Radio-set

Invoice date

Specifies the date of an invoice.

Date

Invoice number

Specifies the code of the associated invoice.

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Invoice received

Specifies a number automatically allocated by the system for each invoice raised.

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Invoicee

Specifies the invoicee code.

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Line text

Specifies additional comments relating to a posting (up to a maximum of 500 characters).

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Mark time

Specifies whether a bill delivered posting picks up time based on date or value. Note The Date and Value options are automatically enabled when the Mark time option is selected.

Radio-set

Matter

Specifies the matter code. Defaults to the selected matter.

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Memo disbursements

Specifies a memo or billed memo disbursements (NYP) which is to be converted to a 'real' disbursement.

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Memo expense

Specifies a memo expense (NYP) which is to be converted to a 'real' expense.

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Multiple bills

Specifies that when paying bills, a single payment is to be made against more than one outstanding bill.

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Net amount

Shows the amount excluding VAT.

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Non-VATable disbs

Specifies the amount of non-VATable disbursements to be included on a bill.

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Non-VATable NYPs

Specifies the amount of non-VATable NYPs to be included on a bill.

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Non-VATable when billed

Specifies that the posting will not include VAT.

Radio-set

Office bank

Specifies an office bank that the posting will affect, e.g. 004.

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Office bank from

Specifies the office bank from which monies are to be transferred.

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Office bank to

Specifies the office bank to which monies are to be transferred.

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OS amount

Specifies the amount outstanding.

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Payee

Specifies the name of the individual or organisation for which the payment is being made.

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Payer

Specifies the name of the individual or organisation from which the payment has been received.

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Payment ref

Specifies a reference number for the posting.

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Payment type

Specifies the type of payment, e.g. Batch Cheque.

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Pending time

Specifies whether a bill delivered posting picks up time marked as pending.

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Pro-forma date

Specifies a pro-forma date.

Date

Pro-forma ref.

Specifies a pro-forma reference number.

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Purchase order

Specifies a reference number allocated to invoice.

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Show selected bills only

Specifies that when paying bills, only the bills selected by the bill payment rule are displayed. Unticking displays all outstanding bills for the current matter or invoicee.

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Supplier code

Specifies the supplier code.

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Taxable value

Shows the taxable value automatically if the Affect taxable value option is ticked. However, it can be amended manually if necessary.

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To allocate

Shows the amount still to allocate to disbursements.

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Transaction date

Specifies the date of the transaction. Defaults to the processing date of the currently logged in user (set when logging on). Note If posting a batch of entries, the date of the first entry defaults to the login date of the current user. However, if the date of the first entry is changed, all subsequent entries in the batch are updated with the same date until the date is changed again or the batch is posted. When a new batch of postings is opened (even if it is the same posting code as the first one) and the first entry added, the date of the first entry again defaults to the login date of the current user until changed by the user. If postings across periods, (e.g. the current period is say October and a batch is opened for September) the date of the first posting defaults to the last day of the new period (e.g. September) until changed by the user.

Date

Transaction text

Allows you to type or select supplementary text, which appears on the Accounts Ledger for the matter.

Note Pre-defined narrative can be set up by administrators using the Library text maintenance table.

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Update now

Specifies that you want to update the Accounts Ledger with the posting straight away, i.e. an "Instant" posting.

Radio-set

VAT amount

Specifies the VAT element of the posting (auto-completed).

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VAT control

Specifies the VAT rate to be applied to the posting, e.g. I1 - 17.5% Standard Rate.

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VAT inclusive

Specifies whether the amount allocated to VATable disbursements or VATable NYPs includes VAT.

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VAT inputs

Specifies whether VAT Inputs are to be adjusted when posting a VAT Writeback.

Radio-set

VAT outputs

Specifies whether VAT Outputs are to be adjusted when posting a VAT Writeback.

Radio-set

VATable disbs

Specifies the amount of VATable disbursements to be included on a bill. Note Only enabled once a VAT control has been selected.

Radio-set

VATable NYPs

Specifies the amount of VATable NYP disbursements (i.e. memo disbursements) to be included on a bill. Note Only enabled once a VAT control has been selected.

Radio-set

VATable when billed

Specifies that the posting will include VAT.

Radio-set

Merge and

Specifies the action to perform after the posting slip details have been merged - Edit, Close or Print.

Radio-set

Merge posting slip

Specifies whether to merge the posting slip details.

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Template

Specifies the merge template to use for merging the posting slip details.

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