Creating cheque layout templates

You construct cheque layout templates in Word, using standard variables for cheque codes, standard client, matter and transactional details, user-defined variables and free text (headings and pre-defined values and text). Templates can be created of any page size (e.g. a single cheque per page or multiple cheques per page) and formatted to fit the appropriate cheque lines and boxes.

To create a cheque layout template:

1. Create a new Word document and set the context to Payment.

2. Use the Merge Code Editor to insert the desired cheque layout variables and formatting.

• The remittance advice attached to a cheque can also be included in a cheque layout template, listing all transaction details and invoices being paid. However, this is limited to single cheque templates as it is not feasible (due to space limitations) when there are multiple cheques per page. When coding invoice details the [payment_invoice_entry] system calculation must be used. This is a parameterised calculation, which allows you to specify the row in the invoice table to get the value for and the type of value, e.g. Invoice number. The values available are:

  • InvoiceNumber

  • PurchaseOrderNumber

  • InvoiceReceivedNumber

  • InvoiceDueDate

  • EarlySettlementDate

  • ProformaDate

  • ProformaReferenceNumber

  • InvoiceAmount

• If coding a cheque layout template with multiple cheques per page, then the [payment_cheque_entry] system calculation must be used. This is a parameterised calculation, which provides a subset of variables specifically intended for use when there is more than one cheque per page. These variables have the following syntax; [payment_cheque_entry^row^value type], e.g. [payment_cheque_entry^1^AmountFigures]. The values available are:

  • AccountCode

  • AccountDescription

  • AmountFigures

  • AmountFiguresDecimal

  • AmountFull

  • AmountPence

  • AmountWord01

  • AmountWord02

  • AmountWord03

  • AmountWord04

  • AmountWord05

  • AmountWord06

  • AmountWord07

  • AmountWord08

  • AmountWord09

  • AmountWord10

  • BankAccountNumber

  • BankName

  • BankSortCode

  • ClassCode

  • ClassDescription

  • ClientName

  • Date

  • FeeEarnerCode

  • FeeEarnerInitials

  • FeeEarnerName

  • Payee01

  • Payee02

  • Payee03

  • Payee04

  • Payee05

  • Payee06

  • Payee07

  • Payee08

  • Payee09

  • Payee10

  • Reference

3. Compile the template.

Notes

• We recommend that cheque layout templates should be coded with fixed width fonts.

• Multiple occurrences of the same variable can be used within a template.