Fee Reconciliation

How do I reconcile the fees charged by Laserform Hub or by the Agencies we submit to?

Laserform Hub invoicing

Most customers pay transactional fees monthly in arrears via direct debit. Advanced will send you an invoice after the end of the month for each submission successfully completed in the month. For example, the invoice you receive in early May will cover all submissions completed in the month of April.

The invoice will state the number of submissions made and the unit rate.

Reconciliation report in Cloud Forms

Cloud Forms is designed for your finance team as well as for form submitters; at any point you can access a live report within Cloud Forms.

The detailed Reconciliation report is available as a csv file (usually opened in MS Excel). This can be downloaded at any time, and is a live report – as soon as a form is accepted by the agency it appears on the report. You can download a copy at any time.

Once you open the report in MS Excel, you can filter by month to see the detail of which forms are included in your Advanced invoice.

The report provides the following detail, designed to support easy reconciliation of disbursements at a frequency that best aligns with your processes.

Example reconciliation report from Cloud Forms:

To view the reports screen, go to hub.laserform.co.uk and view the Reports tab.

If you need additional user accounts for finance team members, email our support desk and ask for a Cloud Forms finance user account.

Unless you specify otherwise, this will be a user who cannot view other user’s forms or submit their own forms but can access the Reports screen.