A disbursement is a sum spent, or to be spent, by a solicitor on behalf of a client in relation to a matter, including any VAT that applies.
In ALB:
An actual disbursement is a disbursement that has been paid
An anticipated disbursement is an impending disbursement that hasn't yet been paid
A paid disbursement is one that has been paid:
for an internal disbursement, payment is to the nominal ledger
for an external disbursement, payment is to an external supplier
A billed disbursement is a disbursement that has been included on a bill to the client
A pending disbursement is a disbursement that has been created from data imported from a cost tracking device
The following posting screens enable you to post disbursement-related transactions to the accounts:
Disbursement — for posting an internal or external, VATable or non-VATable disbursement transaction paid via office bank
Petty Cash Disbursement — for posting a disbursement transaction paid via petty cash
Client to Disbursement Transfer — for posting a disbursement transaction paid via the transfer of funds from client bank to office bank
Anticipated Disbursement — for posting a memo for an impending disbursement that hasn't yet been paid
Bill Posting — for posting a bill, but you can create an unpaid, billed disbursement as part of the process
View the disbursements associated with a matter, on Accounts Enquiry as follows.
An actual disbursement and its current status is listed on Accounts Enquiry - Disbursements tab:
A disbursement posted using Disbursement, Petty Cash Disbursement or Client to Disbursement Transfer is shown as paid and unbilled.
A disbursement posted using Bill Posting, at the time you create a bill, has status unpaid and billed.
An anticipated disbursement is listed on Accounts Enquiry - Anticipated tab as a memo posting only. It has no double entry in the accounts.
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